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There is nothing quite so enchanting as Caribbean wedding on the spectacular sands of Grace Bay Beach on Turks and Caicos. When you celebrate your destination wedding at Windsong Resort you are ensured intimacy, a beautiful oceanfront setting and unparalleled, personalized hospitality. On the beach, under the gazebo on the dunes, or on a Penthouse Rooftop Terrace with stunning beach and sea views, our wedding venues offer an unforgettable setting.
Whether exchanging vows at sunset, celebrating with family and friends with a garden reception, or savoring a private dinner, just the two of you, on the beach, our planners will make you feel as if a little corner of the Caribbean was reserved exclusively for you. For inquiries, call 800-WINDSONG (946-3766) or email us. 
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Weddings
Destination Wedding Services
At the Windsong Resort, we understand that destination weddings should be as unique as you are. That’s why we encourage you to customize your ceremony, reception, and even the days leading up to your event. Our list of over two-dozen destination weddings services (below), are merely suggestions. When it comes to destination weddings, you can request anything your romantic heart desires. Because at the Windsong Resort, we’ll never forget whose day it is.
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Venues
Windsong’s Wedding Coordinator assists brides and grooms in celebrating their special Turks and Caicos destination weddings. They can choose from a delightful variety of unique venues — all with a stunning turquoise sea of perfection as their dramatic ocean backdrop. These wonderful locations include a Bamboo Arch, Gazebo, Penthouse Rooftop Terrace, and The Veranda. In addition, The Promenande is a large grassy area on the Windsong property that can be tented for outdoor receptions.
Bamboo arch
Decorated with flowing, white tulle and vibrant tropical flowers, Windsong’s Bamboo Arch is located on a private area of Windsong’s exquisite 435′ stretch of pristine white beach, just 30 steps to the water’s edge.
Gazebo
Decorated with classic tulle blowing gently in the wind, the ten-foot high Gazebo is set amidst tropical vegetation, on a sandy dune 5′ above the ocean. Just 10 steps to the beach and Grace Bay’s crystal clear waters beyond, the gazebo offers a romantic setting for breathtaking destination weddings and family photos. Adjacent to the gazebo, is a sand seating area that can accommodate up to 60 guests. Directly behind the gazebo is the location of the popular symbolic “Unity Sand Ceremony” where the newly wedded bride and groom each pour Windsong beach sand into a single glass bottle. A perfect grand entry for the bride is the resort’s glass bridge over the pool – just a short stroll to the gazebo ceremony.
Penthouse rooftop terrace
The Penthouse Rooftop Terrace venue features a truly private setting with spectacular panoramic ocean views. It boasts a rectangular, counter-height granite table which seats 12 guests, and together with additional table seating, accommodates up to 30 guests.
The Veranda
The Veranda is a popular selection for destination weddings, and features an option to enjoy indoor/outdoor ambiance with breeze-cooled interiors, or an air-conditioned environment. It provides seating for 50 guests and an additional 24 garden seats in the adjoining tropically landscaped courtyard. In the evening, a star-filled sky and balmy Caribbean breezes are nature’s backdrop to dreamy receptions for destination weddings. In the rare event of inclement weather, outdoor wedding ceremonies can be moved to The Veranda, which is located on the first floor of the Windsong reception building.
Windsong’s personal wedding coordinator handles all of the details so that brides and grooms can enjoy the destination weddings of their dreams. And, Windsong’s distinctive destination weddings enable families to cherish their special day for a lifetime. Couples can choose from one of Windsong’s delightful wedding packages, or call about a custom wedding — and let our Turks and Caicos destination weddings planner expertly handle every detail. Bride and groom can then truly enjoy their destination wedding experience and the lovely Caribbean locale. Windsong also assists guests who wish to celebrate a special anniversary or want to renew their vows at Windsong, one of the most romantic Turks and Caicos resorts.
Windsong’s personal wedding coordinator handles all of the details so that brides and grooms can enjoy the destination weddings of their dreams. And, Windsong’s distinctive destination weddings enable families to cherish their special day for a lifetime. Couples can choose from one of Windsong’s delightful wedding packages, or call about a custom wedding — and let our Turks and Caicos destination weddings planner expertly handle every detail. Bride and groom can then truly enjoy their destination wedding experience and the lovely Caribbean locale. Windsong also assists guests who wish to celebrate a special anniversary or want to renew their vows at Windsong, one of the most romantic Turks and Caicos resorts.
Receptions
To compliment the ceremony for destination weddings, the Windsong Resort creates a unique and memorable reception for the bridal couple and guests at one of our indoor or outdoor venues. It is the distinct pleasure of our Windsong destination weddings planner to assist you with delightful ideas for lunch, dinner, or a cocktail reception.
For each one of our destination weddings, our capable culinary staff works with bride and groom to meet their needs and wishes. Whether it’s an elegant plated meal, a casual island buffet, or delicious passed hors d’oeuvres, Windsong will make your special day simply sumptuous. We can also provide you with a choice of beverage packages to suit your desires. Our events coordinator is ready to custom design the reception of your dreams.
For each one of our destination weddings, our capable culinary staff works with bride and groom to meet their needs and wishes. Whether it’s an elegant plated meal, a casual island buffet, or delicious passed hors d’oeuvres, Windsong will make your special day simply sumptuous. We can also provide you with a choice of beverage packages to suit your desires. Our events coordinator is ready to custom design the reception of your dreams.
Caribbean Honeymoon Packages & Special Occasions
The Windsong Resort, Turks and Caicos is the premier property for destination honeymoons and anniversaries, and all special occasions. If you’re searching Caribbean resorts for the perfect location to spend romantic destination honeymoons or anniversaries, or to enjoy a guy’s or girlfriend’s getaway — look no further.
Your celebration of any special occasion at the Windsong Resort in Turks and Caicos can be more than a memorable event. Your celebration can blossom into one of the best Caribbean holidays you’ll ever experience.
The Veranda offers an indoor-outdoor, Caribbean vacations ambiance with breeze-cooled interiors, or an air-conditioned environment. The facility provides seating for 50 guests and an additional 24 garden seats in the adjoining tropically landscaped courtyard. Our Windsong team can also assist you with delightful ideas for breakfast, lunch, dinner, or a cocktail reception. Whether it’s an elegant plated meal, a casual island buffet, or delicious passed hors d’oeuvres, our capable culinary staff will make your event sumptuous. We can also provide you with a choice of beverage packages to suit your desires. Our coordinator is ready to custom design a memorable event that will exceed your expectations.
On site, there’s also sumptuous beach and Dune dining as the sun sets over a Caribbean Sea, as well as casual dining at Jojo’s Poolside Café. Guests can choose from dozens of spa services offered at Drift Spa, and enjoy the fitness center. Best of all, ocean views of Grace Bay are always in view even when relaxing poolside with a tropical libation.
Indeed, Providenciales in the Turks and Caicos Islands, is one of the last Caribbean island group treasures to be discovered. Its highly acclaimed Grace Bay beach has been consistently named in the top ten by Conde Nast, is one of the Top 10 Destination Honeymoons Hotspots listed by CNNMoney.com, and receives top awards from Trip Advisor’s Traveler’s Choice, as well as the World Travel Awards. With gorgeous pristine white beaches, dazzling azure waters, gentle breezes and starry nights, it is easy to see why it is Grace Bay is the perfect setting for Caribbean holidays.
For guests who like active vacations, the Turks and Caicos offer excellent water sports. Many of these activities are available right from the Windsong beach resort property. Fortunate to be located directly on the island’s best coral reef, the Windsong beach offers an underwater wonderland just 40 yards from the shore. Further out is incredible diving, boating and fishing. Guests also have complimentary use of non-motorized watersports equipment, and bicycles to explore the island. When ready to enjoy the island, golf, shopping and more than 60 restaurants await.
Your celebration of any special occasion at the Windsong Resort in Turks and Caicos can be more than a memorable event. Your celebration can blossom into one of the best Caribbean holidays you’ll ever experience.
The Veranda offers an indoor-outdoor, Caribbean vacations ambiance with breeze-cooled interiors, or an air-conditioned environment. The facility provides seating for 50 guests and an additional 24 garden seats in the adjoining tropically landscaped courtyard. Our Windsong team can also assist you with delightful ideas for breakfast, lunch, dinner, or a cocktail reception. Whether it’s an elegant plated meal, a casual island buffet, or delicious passed hors d’oeuvres, our capable culinary staff will make your event sumptuous. We can also provide you with a choice of beverage packages to suit your desires. Our coordinator is ready to custom design a memorable event that will exceed your expectations.
On site, there’s also sumptuous beach and Dune dining as the sun sets over a Caribbean Sea, as well as casual dining at Jojo’s Poolside Café. Guests can choose from dozens of spa services offered at Drift Spa, and enjoy the fitness center. Best of all, ocean views of Grace Bay are always in view even when relaxing poolside with a tropical libation.
Indeed, Providenciales in the Turks and Caicos Islands, is one of the last Caribbean island group treasures to be discovered. Its highly acclaimed Grace Bay beach has been consistently named in the top ten by Conde Nast, is one of the Top 10 Destination Honeymoons Hotspots listed by CNNMoney.com, and receives top awards from Trip Advisor’s Traveler’s Choice, as well as the World Travel Awards. With gorgeous pristine white beaches, dazzling azure waters, gentle breezes and starry nights, it is easy to see why it is Grace Bay is the perfect setting for Caribbean holidays.
For guests who like active vacations, the Turks and Caicos offer excellent water sports. Many of these activities are available right from the Windsong beach resort property. Fortunate to be located directly on the island’s best coral reef, the Windsong beach offers an underwater wonderland just 40 yards from the shore. Further out is incredible diving, boating and fishing. Guests also have complimentary use of non-motorized watersports equipment, and bicycles to explore the island. When ready to enjoy the island, golf, shopping and more than 60 restaurants await.
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Two Hearts, Renewal Of Vows PackageEmbrace the beauty of your commitment to one another by reaffirming your matrimonial bond on a breathtaking beach surrounded by a gorgeous aqua sea. Bolster your love with a romantic renewal of vows ceremony at the Windsong Resort – where beautiful memories last a lifetime. We’ll arrange for the of ciant and pamper you with simple pleasures, or enhance your stay with indulgences such as a couples massage, or a private dinner on the dune. Whatever your preferences, Windsong makes it easy to say “I do” all over again.
More details
Customize your renewal of vows package with other available services:
In addition to Windsong’s popular wedding packages with onsite coordination of every detail for your special day, we also offer services tailored to meet your unique wishes. We can recommend service providers, obtain cost quotations for your approval, set bookings, schedule timing and assist with creative ideas to make your wedding in paradise extraordinary. To customize your wedding, or to learn about Windsong’s wedding services and pricing, please contact our wedding consultant at weddings@windsongresort.com. |
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Luxury Penthouse Wedding PackageExquisite beauty. 4-star luxury. It’s a marriage made in heaven. Windsong’s “Luxury Penthouse” package is also a heavenly choice for your destination wedding. From your relaxing couples massage, tropical flower bouquet, boutonniere, and sumptuous cake; to your breathtaking ceremony under a beautiful beachside gazebo; to an extraordinary, private reception on a rooftop terrace--this is perfection in paradise. Additionally, this package includes a romantic roof terrace dinner--just for the two of you–complete with panoramic ocean views and a private chef.
More details
In addition to Windsong’s popular wedding packages with onsite coordination of every detail for your special day, we also offer services tailored to meet your unique wishes. We can recommend service providers, obtain cost quotations for your approval, set bookings, schedule timing and assist with creative ideas to make your wedding in paradise extraordinary. To customize your wedding, or to learn about Windsong’s wedding services and pricing, please contact our wedding consultant at weddings@windsongresort.com. |
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Caribbean Honeymoon PackageEnjoy a blissfully romantic honeymoon and tropical escape with these special inclusions at Windsong’s boutique Grace Bay resort:
More details
Available with the Studio, One Bedroom Garden View Suite, One Bedroom Oceanfront Suite, and One Bedroom Penthouse Oceanfront Suite. Based on 5 and 7 night stays. Additional nights can be added. Email reservations@windsongresort.com for inquiries or to reserve this package. |
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Beautiful Beginnings Wedding PackageIt’s a dream come true . . . saying “I do” on a stunning, world-renowned beach surrounded by your closest family and friends. A tranquil aqua sea provides a sensory backdrop of beauty as gentle waves caress a sugary white beach and an azure sky welcomes you to begin your life together. Tropical owers grace a lovely bamboo arch, your cherished bouquet and boutonniere, and the keepsake conch shell that will forever remind you of your wedding in paradise.
More details
In addition to Windsong’s popular wedding packages with onsite coordination of every detail for your special day, we also offer services tailored to meet your unique wishes. We can recommend service providers, obtain cost quotations for your approval, set bookings, schedule timing and assist with creative ideas to make your wedding in paradise extraordinary. To customize your wedding, or to learn about Windsong’s wedding services and pricing, please contact our wedding consultant at weddings@windsongresort.com. |
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Sunset On The Beach, Wedding PackageBegin your special day with a romantic stroll . . . a gentle surf caressing every step. Then, with our “Sunset on the Beach” package, prepare for your nuptials with a soothing couples massage. Add a vibrant touch to your wedding attire with a tropically themed bouquet and boutonniere. Exchange your marriage vows on a world-renowned beach against an aqua sea. Celebrate afterward in a reception venue of your choice. Finally, as a spectacular orange horizon welcomes a perfect sunset, enjoy a private dinner on the dune.
More details
In addition to Windsong’s popular wedding packages with onsite coordination of every detail for your special day, we also offer services tailored to meet your unique wishes. We can recommend service providers, obtain cost quotations for your approval, set bookings, schedule timing and assist with creative ideas to make your wedding in paradise extraordinary. To customize your wedding, or to learn about Windsong’s wedding services and pricing, please contact our wedding consultant at weddings@windsongresort.com. |
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Just The Two Of UsThe bride and groom -- looking into each other’s eyes – see no one else. After all, romance is just for two. Our “Just the Two of Us” package showers you both with all of the attention – so your very special day is focused on each other. Enjoy our couples massage, or a private dinner on the dune. Choose a uniquely tropical bouquet and boutonniere. Customize your lovely wedding cake. Exchange your vows on a world-renowned beach. Toast your day with champagne and remember all these precious moments with a keepsake Turks and Caicos Conch Shell.
More details
Your Choice of: Couples 50-Minute Massage at Windsong Spa Tropique OR Four Course Private Dinner on the Dune. In addition to Windsong’s popular wedding packages with onsite coordination of every detail for your special day, we also offer services tailored to meet your unique wishes. We can recommend service providers, obtain cost quotations for your approval, set bookings, schedule timing and assist with creative ideas to make your wedding in paradise extraordinary. To customize your wedding, or to learn about Windsong’s wedding services and pricing, please contact our wedding consultant at info@windsongresort.com. |
Banquet Menus
Breakfast
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Continental Breakfast: $16.00 pp. Bakery Basket, Assorted Yogurts, Orange and Cranberry Juice, Assortment of Fresh Fruits, Freshly Brewed Folgers Coffee, Assorted Herbal Teas. Add an assortment of cereals....$3.00
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Breakfast Buffet: $26.00 pp. Bakery basket, Assortment of Fresh Fruits, Scrambled Eggs, Bacon, Home Fries, Orange and Cranberry Juice, Freshly Brewed Folgers Coffee, Assorted Herbal Teas. Add display of yogurt $4.00. Add pancakes $3.00. Add shrimp quiche $6.00. Add omelette station $100.00.
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Plated Breakfast: $26.00 pp. Orange or Cranberry Juice Toast Yogurt, Freshly Brewed Folgers Coffee, Assorted Herbal Teas. Add fresh fruits $4.00. Add pancakes $3.00.
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LUNCH
Plated Lunch: $23.00 pp. Split entrée available
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Appetizers (choose one): Garden Salad • Cucumber Salad • Caesar Salad • Cream of Broccoli • Conch Chowder
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Entrées (choose one): House Chop Salad • Jerk Chicken Wrap • Conch Sandwich • Chicken Pasta Salad
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Desserts (choose one): Key Lime Pie • Cheesecake of the Day • Cookies with a Scoop of Vanilla Ice Cream
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Lunch Buffet: $35.00 pp.
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Appetizers (choose two): Caesar Salad• Garden Salad • Fruit Salad • Cream of Broccoli • Conch Chowder • Gazpacho
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Entrées (choose two): Roasted Chicken • BBQ Chicken • Jerk Chicken • Pan Fried Grouper • Blackened Grouper • Jerk Pork Chop • Meatloaf
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(choose three): Pasta Salad • Corn Relish • Rice Pilaf • Sweet Coleslaw • Peas & Rice Green Beans Almandine • Steamed Broccoli • Scalloped Potatoes • Macaroni and Cheese
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Desserts (choose two): Key Lime Pie • Cheesecake of the Day • Chocolate Chip Cookies • Fruit Cobbler
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plated dinner
(Per Person Pricing) Split entrée available
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Appetizers: (choose one): Garden Salad • Caesar Salad • Conch Chowder Gazpacho Cream of Broccoli
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Entrees (choose one):
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Blackened/Pan Seared Grouper in a Buerre Blanc Sauce $55.00
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Herbed Roasted Chicken $38.00
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Lobster Hemmingway (marinated and baked) $65.00 – seasonal
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Sirloin Steak with Béarnaise Sauce $60.00
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Marinated Pork Tenderloin Baked and Topped with Orange Marmalade
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Sides (choose two): Steamed Vegetables • Peas ‘n Rice • Rice Pilaf • Garlic Mashed Potato • Baked Potato • Baked Sweet Potato
Desserts (choose one): Key Lime Pie • Cheesecake • Fruit Cobbler • Chocolate Cake • Coconut Cake
buffet dinner
$55.00 pp.
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Appetizers (choose three): Garden Salad • Fruit Salad • Caesar Salad • Conch Chowder • Gazpacho • Cream of Brocolli
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Entrées (choose two): Pan Seared Grouper in a Buerre Blanc Sauce • Pork Tenderloin with Orange Marmalade Glaze • Barbecue Ribs • Sweet and Sour Chicken • Blackened Shrimp
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Kabob Sides (choose three): Steamed Vegetables • Peas ‘n Rice • Scalloped Potatoes • Corn on the Cob • Coleslaw • Macaroni and Cheese • Rice Pilaf • Garlic Mashed Potatoes • Baked Potato
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Desserts (choose two): Key Lime Pie • Cheesecake • Fruit Cobbler • Chocolate Cake • Coconut Cake • Chocolate Chip Cookies
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Additional Entrées:
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Lobster Hemmingway (marinated and baked) Add: $ 15.00 – seasonal
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Sirloin Steak with Béarnaise Sauce $ 9.00
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island barbecue buffet
$50.00 pp.
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Salad: House Salad with Red Pepper Vinaigrette • Caesar Salad
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Entrees: BBQ Shrimp and Ribs • Jerk Chicken
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Sides: Potato Salad • Corn on the Cob • Conch Fritters • Macaroni and Cheese
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Desserts: Key Lime Pie • Chocolate Chip Cookies
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Jojo's barbeque buffet
$27.00 pp.
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Salad: House Salad with Red Pepper Vinaigrette • Potato Salad • Chunky Salsa with Chips
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Entrees: Hot Dogs Hamburgers Chicken Wings
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Sides: Potato Salad • Corn on the Cob • Conch Fritters • Macaroni and Cheese
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REception and cocktail party
Passed Hors d’Oeuvres
Select any four: $20.00 pp for 1st hour • $18.00 pp for 2nd hour • $18.00 pp for 3rd hour
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HOT SELECTIONS: Conch Fritter Patties w/Spicy Relish Sauce • Jerk Chicken and Pineapple Kebab w/ Cajun Remoulade BBQ Meatballs • Stuffed Baked Mushrooms
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COLD SELECTIONS: Fruit Kebob with Yogurt Dipping Sauce Bruschetta w/Tomato and Basil • Lemon Chicken Salad served on a Toasted Crostini
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All prices are subject to an 18% service charge and 11% Government tax. A twenty person minimum is necessary to avoid additional set up fees. The menu selections shown above are merely suggestions, we will gladly prepare a custom menu to your satisfaction.
Bar Packages
Hourly Bar Packages
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Super Premium Brand: Grey Goose Vodka Bombay Sapphire Gin Petron Tequila Mount Gay Rum Maker’s Mark Bourbon Crown Royal Johnny Walker Black Scotch Glenlivet Unblended Scotch Signature House Red, White and Rose Wine: One Hour Package ~ $26.00++ per person • Two Hour Package ~ $48.00++ per person • Three Hour Package ~ $70.00++ per person
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Premium Brand: Absolut Vodka Tanqueray Gin Jose Cuervo Tequila Bacardi Light Rum Jim Beam Jack Daniels Dewar’s Scotch: One Hour Package ~ $18.00++ per person • Two Hour Package ~ $30.00++ per person • Three Hour Package ~ $38.00++ per person
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House Brand: Vodka • Gin • Tequila • Rum • Bourbon • Whiskey • Scotch: One Hour Package ~ $16.00++ per person • Two Hour Package ~ $26.00++ per person • Three hour Package ~ $34.00++ per person
Bar Packages Include Assorted Beer, House Wine, Soft Drinks and Bottled Water. A non-alcoholic beverage package is also available at $7.00++ per person per hour. All bars have a $100.00 Bar Setup/Labor Fee. |
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Bar Packages Include Assorted Beer, House Wine, Soft Drinks and Bottled Water. A non-alcoholic beverage package is also available at $7.00++ per person per hour. All bars have a $100.00 Bar Setup/Labor Fee.
Individual Beverage Bar Packages
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Super Premium Brand Bar $ 12.00 ++: Grey Goose Vodka Bombay Sapphire Gin Petron Tequila Mount Gay Rum Maker’s Mark Bourbon Crown Royal Johnny Walker Black Scotch Glenlivet Unblended Scotch
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Premium Brand Bar $ 9.00 ++: Absolut Vodka Tanqueray Gin Jose Cuervo Tequila Bacardi Light Rum Jim Beam Jack Daniels Dewar’s Scotch
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House Brand Bar $ 8.00 ++: Vodka Gin Tequila Rum Bourbon Whiskey Scotch
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Beer $ 6.00 ++: Coors Light, Corona, Heineken, Turks Head, Red Stripe, Presidente, O’Doul’s (Non-alcoholic)
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Wine $ 9.00++ $ 12.00++: House Red, White and Rose Wine Signature House Red, White and Rose Wine We have over 4,000 bottles of wine in our cellar Please inquire about a speci c variety
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Non-Alcoholic: $ 3.00++ Bottled Still or Sparkling Water • Assorted Juices and Soda
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All bars have a $100.00 Bar Setup/Labor Fee
Wine Selection
We offer a full and varied wine list. Please request the wine list from your Event Manager, as our featured wines do change. We are happy to offer recommendations on wines that will complement your menu. A corkage fee will be charged for wine or liquor not purchased from the Windsong Resort.
All bars have a $100.00 Bar Setup/Labor Fee
Banquet Facilities & Policies
The Windsong Resort offers the following banquet and/or meeting facilities to suit your needs.
The Havana Club: Ideally situated on the lobby level of the hotel, the Havana Club offers an open-air or air- conditioned option for intimate gatherings or meetings and is easily accessible for your guests. Gentle breezes from Grace Bay, and graceful palm trees provide an unforgettable tropical ambiance for your event -- for business or pleasure. This space is used for entertainment in the evenings and has a small stage with associated lighting.
Oceanview Room: Offering views to the turquoise splendor of Grace Bay makes this banquet room an ideal setting for weddings, business meetings or special gatherings. The 800 square feet of versatile space is air-conditioned and can be partitioned into two distinct conference rooms with separate entryways for breakaway meeting sessions when needed.
Beachside: Steps from the Windsong pool deck, the pristine white sandy dune along Grace Bay beach is an excellent choice for weddings, meeting breaks and dining. Our staff is experienced in providing service in this unique setting.
The Havana Club: Ideally situated on the lobby level of the hotel, the Havana Club offers an open-air or air- conditioned option for intimate gatherings or meetings and is easily accessible for your guests. Gentle breezes from Grace Bay, and graceful palm trees provide an unforgettable tropical ambiance for your event -- for business or pleasure. This space is used for entertainment in the evenings and has a small stage with associated lighting.
Oceanview Room: Offering views to the turquoise splendor of Grace Bay makes this banquet room an ideal setting for weddings, business meetings or special gatherings. The 800 square feet of versatile space is air-conditioned and can be partitioned into two distinct conference rooms with separate entryways for breakaway meeting sessions when needed.
Beachside: Steps from the Windsong pool deck, the pristine white sandy dune along Grace Bay beach is an excellent choice for weddings, meeting breaks and dining. Our staff is experienced in providing service in this unique setting.
Banquet & Meeting Facility
The following information is provided to assist you in planning your special event and to clarify our Deposit and Payment Policies, as well as our Banquet House Rules.
Deposit & Payment Policy
more information
Deposits: An initial non refundable $300 deposit is required at the time you book your function in order for us to “hold” the banquet space for you. We cannot overstate the importance of securing your space as soon as possible especially during the seasonal months and historically popular wedding periods. When possible, we recommend reserving your space at least 4 - 6 months prior to your banquet date. A refundable deposit in the amount of 50% of the estimated cost of the event (less the initial deposit) is due 60 days prior to the event date. A refundable deposit for the balance of the estimated cost of the event is due 30 days prior to the event date.
Deposit Refunds: In the event that your function must be cancelled, a written notice must be presented to the Events Manager or General Manager. Listed below are our refund guidelines. Cancellation Date Refund Amount: 59-46 days prior to event--75 percent refund (less the initial deposit); 45-30 days prior to event--50 percent refund; less than 30 days prior to the event--no refund.
Menu Deadline: To assist us in planning our food purchases appropriately we must receive your written final menu selection 30 days prior to your event. If you are aware that some of your guests have food intolerance issues please let us know with the final menu selection so we can plan together on how to address this matter to your satisfaction. We request that all menu selections (starter, entrée, and dessert) be the same for all guests in attendance. We will be happy to offer split entrees for a minimum of 20 guests (limited to two entrees). A de nite count of each entree is due (21) days prior to event. The client must provide entrée cards or tickets for their guests that signify the guest’s choice of entrée. In addition to the choice of two entrees, a Vegetarian option is always available regardless of group size.
Food and Beverage Control: The hotel does not allow any food or beverage to be brought on property at any time with the exception of specialty wines or liquors and cakes and in that instance, the hotel will assess a $20.00 corkage fee per bottle of wine, $ 40.00 corkage fee for liquor and $5.00 per person cake cutting fee. All food and beverage must be consumed at the venue and take out boxes will not be prepared. All food and beverage prices are subject to change with market fluctuations; therefore, menu prices may also be affected. Published prices are subject to change until the time a contract has been signed.
Beverage Service: The Windsong Resort maintains a license to permit the consumption of alcoholic beverages within our resort and can provide the appropriate setup and service for your hosted or non-hosted bar. If a specialty wine or liquor is brought in, a corkage fee will apply.
Linens: The Windsong Resort will provide you with white tablecloths and white napkins. If you desire a different colour, we can provide quotes from local rental companies.
Confirmation: All final guaranteed attendance counts are due to the catering of office (21) days prior to your event. This number will be considered a “guarantee” and is NOT subject to reduction. You will be charged for the guarantee or the actual number of guests, whichever is larger. In the event that the final guaranteed attendance count is not received by our event manager, the expected attendance count (as stated in the contract or correspondence) or actual number of guests, whichever is higher, will be utilized and billed as the guaranteed count. However, we will provide for 5 percent above your guaranteed number as unexpected guests, unfortunately, arrive the day of the function. An attendance count will be performed during the function and a revised billing will be created. Should your attendance fall below the stated minimum guest count, an additional setup charge of $7.00++ pp, for the attendance number shy of the minimum, will be included in the final bill.
Decorations: Generally, use of the function room is restricted to the date and time of your scheduled event. Decorating can be done prior to your function by contacting our Events Department to schedule an appropriate time. As a general rule, the Windsong Resort does not allow materials of any kind to be adhered to the walls or doors of any banquet room via tape, pins, tacks, etc. If a special condition exists, any such activity must be approved in advance in writing by the events manager or general manager. The hotel does not allow confetti, glitter, and/or similar items to be used in the function space. Any damages that are incurred will be charged to the client’s account for appropriate cleaning and replacement fees.
Banquet Event Order: After reviewing the details of your banquet you will be asked to sign the Banquet/ Meeting Event Order acknowledging your acceptance of the agreement. At this time, a “ final” bill will be generated and will include the deposit requests. Payments can be made via credit card, wire or cash.
Menu Tasting: Menu tastings are available on a limited basis (weddings, bar/bat mitzvahs, holiday parties, restaurant buyouts) of 20 guests or more with a signed contract. Scheduling for a tasting event requires a 2 week notice and is limited to 2 persons. A fee of $50 pp will apply.
Audio Visual Requests: The Windsong Resort stocks audio visual supplies such as microphones, podium, projectors, televisions, etc. These items are available for rent as described in the Audio Visual Rental Section.
Entertainment: You may contract your own entertainment for your function.
Security & Enjoyment: In the best interest of the Windsong Resort, the management may use their sole judgment and discretion and take any of the following actions:
a) Terminate bar service.
b) Stop or reduce the volume of music and/or entertainment.
c) Stop a function entirely before its scheduled closing time.
d) Require the employment of security. Further, you agree to compensate the Windsong Resort for any associated cost or liability to any third party that may arise if the Hotel elects to exercise any of its rights as listed in this paragraph. We do not allow any non-hotel items to be stored in our function facilities over night. Further, the Windsong Resort does not assume responsibility for damage or loss of any merchandise or equipment left in our banquet facilities prior to; during; or following your function.
Service Standards:
Breakfast and Lunch -- one server per 20 guests Dinner -- one server per 15 guests Hosted bars -- one bartender per 50 guests Cash bars -- one bartender and one cashier per 60 guests Room rental may apply, please verify with the event manager prior to nal agreement. All food and beverage prices are subject to an 18% service charge and sales tax (currently 11%) unless the price is stated as inclusive. Requests for additional staff will be provided at the rate of $25 per hour for servers, $35 per hour for bartenders, and $50 per hour for a chef — all with a four hour minimum.
In-Suite Staff: Requests for staff to work an in-suite function will be provided at the same rates and standards as shown in Service Standards.
Deposit Refunds: In the event that your function must be cancelled, a written notice must be presented to the Events Manager or General Manager. Listed below are our refund guidelines. Cancellation Date Refund Amount: 59-46 days prior to event--75 percent refund (less the initial deposit); 45-30 days prior to event--50 percent refund; less than 30 days prior to the event--no refund.
Menu Deadline: To assist us in planning our food purchases appropriately we must receive your written final menu selection 30 days prior to your event. If you are aware that some of your guests have food intolerance issues please let us know with the final menu selection so we can plan together on how to address this matter to your satisfaction. We request that all menu selections (starter, entrée, and dessert) be the same for all guests in attendance. We will be happy to offer split entrees for a minimum of 20 guests (limited to two entrees). A de nite count of each entree is due (21) days prior to event. The client must provide entrée cards or tickets for their guests that signify the guest’s choice of entrée. In addition to the choice of two entrees, a Vegetarian option is always available regardless of group size.
Food and Beverage Control: The hotel does not allow any food or beverage to be brought on property at any time with the exception of specialty wines or liquors and cakes and in that instance, the hotel will assess a $20.00 corkage fee per bottle of wine, $ 40.00 corkage fee for liquor and $5.00 per person cake cutting fee. All food and beverage must be consumed at the venue and take out boxes will not be prepared. All food and beverage prices are subject to change with market fluctuations; therefore, menu prices may also be affected. Published prices are subject to change until the time a contract has been signed.
Beverage Service: The Windsong Resort maintains a license to permit the consumption of alcoholic beverages within our resort and can provide the appropriate setup and service for your hosted or non-hosted bar. If a specialty wine or liquor is brought in, a corkage fee will apply.
Linens: The Windsong Resort will provide you with white tablecloths and white napkins. If you desire a different colour, we can provide quotes from local rental companies.
Confirmation: All final guaranteed attendance counts are due to the catering of office (21) days prior to your event. This number will be considered a “guarantee” and is NOT subject to reduction. You will be charged for the guarantee or the actual number of guests, whichever is larger. In the event that the final guaranteed attendance count is not received by our event manager, the expected attendance count (as stated in the contract or correspondence) or actual number of guests, whichever is higher, will be utilized and billed as the guaranteed count. However, we will provide for 5 percent above your guaranteed number as unexpected guests, unfortunately, arrive the day of the function. An attendance count will be performed during the function and a revised billing will be created. Should your attendance fall below the stated minimum guest count, an additional setup charge of $7.00++ pp, for the attendance number shy of the minimum, will be included in the final bill.
Decorations: Generally, use of the function room is restricted to the date and time of your scheduled event. Decorating can be done prior to your function by contacting our Events Department to schedule an appropriate time. As a general rule, the Windsong Resort does not allow materials of any kind to be adhered to the walls or doors of any banquet room via tape, pins, tacks, etc. If a special condition exists, any such activity must be approved in advance in writing by the events manager or general manager. The hotel does not allow confetti, glitter, and/or similar items to be used in the function space. Any damages that are incurred will be charged to the client’s account for appropriate cleaning and replacement fees.
Banquet Event Order: After reviewing the details of your banquet you will be asked to sign the Banquet/ Meeting Event Order acknowledging your acceptance of the agreement. At this time, a “ final” bill will be generated and will include the deposit requests. Payments can be made via credit card, wire or cash.
Menu Tasting: Menu tastings are available on a limited basis (weddings, bar/bat mitzvahs, holiday parties, restaurant buyouts) of 20 guests or more with a signed contract. Scheduling for a tasting event requires a 2 week notice and is limited to 2 persons. A fee of $50 pp will apply.
Audio Visual Requests: The Windsong Resort stocks audio visual supplies such as microphones, podium, projectors, televisions, etc. These items are available for rent as described in the Audio Visual Rental Section.
Entertainment: You may contract your own entertainment for your function.
Security & Enjoyment: In the best interest of the Windsong Resort, the management may use their sole judgment and discretion and take any of the following actions:
a) Terminate bar service.
b) Stop or reduce the volume of music and/or entertainment.
c) Stop a function entirely before its scheduled closing time.
d) Require the employment of security. Further, you agree to compensate the Windsong Resort for any associated cost or liability to any third party that may arise if the Hotel elects to exercise any of its rights as listed in this paragraph. We do not allow any non-hotel items to be stored in our function facilities over night. Further, the Windsong Resort does not assume responsibility for damage or loss of any merchandise or equipment left in our banquet facilities prior to; during; or following your function.
Service Standards:
Breakfast and Lunch -- one server per 20 guests Dinner -- one server per 15 guests Hosted bars -- one bartender per 50 guests Cash bars -- one bartender and one cashier per 60 guests Room rental may apply, please verify with the event manager prior to nal agreement. All food and beverage prices are subject to an 18% service charge and sales tax (currently 11%) unless the price is stated as inclusive. Requests for additional staff will be provided at the rate of $25 per hour for servers, $35 per hour for bartenders, and $50 per hour for a chef — all with a four hour minimum.
In-Suite Staff: Requests for staff to work an in-suite function will be provided at the same rates and standards as shown in Service Standards.
For inquiries call 800-WINDSONG (946-3766) or contact info@windsongresort.com.
Banquet Services Glossary
Windsong is delighted to offer you a variety of choices to satisfy your particular needs, as well as the ability to customize your menu, set up, etc. These options can be found on the following pages. To assist you in the planning process and help you understand some of the food and beverage industry terminology, a short glossary is provided below for your convenience.
more information
Ala Carte: A menu that prices items separately.
Buffet: A service format that allows guests to select from a variety of displayed food choices. It affords guests the opportunity to select the food options and quantities they desire. Generally, the buffet format is less expensive compared to “Table Service” due to the reduced need for servers and associated costs.
Continental Breakfast: “Continental Breakfast” is relatively light fare that consists of a selection of fruits, pastries & breads, assorted juices, and hot & cold beverages. Meeting planners often select this fare because of the reasonable price and ease of service. Conversely, Breakfast Buffet menus may provide a more extensive food selection as well as offering hot entrees.
Du Jour: This is a French phrase for “Of the Day”; such as “soup du jour” or soup of the day.
Hors d’oeuvre: The French culinary term “Hors d’oeuvres” can be described as a light pre-meal snack used to stimulate the appetite of diners prior to the main meal. Hors d’oeuvres are normally provided at various types of receptions to achieve the above purpose as well as keep guests occupied as arrival times of all guests are varied. The duration of hors d’oeuvres service is often limited to an hour on most occasions to provide adequate time for all guests to arrive prior to the main meal.
Hosted Bar: As the term implies this type of bar is “hosted” by an individual and/or single entity e.g., an organization, club etc. Beverage consumption is free of charge to attendees as the designated “host” of the event is responsible for payment for all beverage sales, taxes and service charge at the conclusion of the banquet. A quote for this service by the hour is also quite common. A bar “set-up” fee and a guaranteed minimum number of attendees is required to initiate this process.
Non-Hosted Bar: This type of bar is in essence the opposite of a Hosted Bar venue. There is no designated “host” responsible for paying the bill at the conclusion of the banquet. Rather, individual guests pay for their drinks upon receipt from the bar staff personnel. As with Hosted Bars, a fee is assessed for the initial set-up of the bar along with a minimum number of attendees. In situations where the required minimum attendance is not met, our additional set up charge is applied to help offset our costs. Unlike Hosted Bars, gratuities are at the discretion of each patron utilizing bar service. Traditionally, a tip container (often a glass jar) is placed atop of the service bar for patrons to deposit their tips.
Inclusive Rate: Unless otherwise noted all prices contained herein are quoted on a plus, plus basis. However, on occasion, quotes are stated as Inclusive. This type of quote is common for snacks and specialty items. In the food and beverage industry the term “Inclusive” refers to the inclusion of gratuity or service charge as well as the applicable government taxes into the quoted rate. The amount of gratuity is based on a percentage of the value of the meal excluding taxes. Presently, the service charge is 18 percent. To illustrate, if the value of a snack is $10.00, the gratuity would be $1.80 and the applicable tax would be $1.10. Therefore, the “inclusive” rate would be $10.00 + 1.80 + 1.10 = $12.90 “Per Person.”
Per Person: Typically refers to a rate quote based upon a single unit or individual served, thus the term “per person.”
Plated Service: A dining format in which the service staff serves guests each course separately but in a special order to guests. To illustrate, the serving order for a relatively basic menu consisting of only three courses would be served as follows: First Course: Tossed Salad; Second Course: Main Entrée including Hot Vegetables; Third Course: Dessert. The number of courses required within any specific menu is entirely up to each client’s need and personal preferences.
Plus, Plus or ++: A term used to indicate the amount quoted will be subject to additional charges for tax and service charge. The term ++ and “exclusive of’’ also refers to this pricing structure. Here at the Windsong Resort, a plus, plus quote will be subject to an additional government tax (currently 11%) and an 18% service charge. All our quotes are plus, plus unless specifically stated otherwise.
Snacks: Snacks are relatively light offerings usually displayed on a refreshment table to be consumed during meeting breaks.
Buffet: A service format that allows guests to select from a variety of displayed food choices. It affords guests the opportunity to select the food options and quantities they desire. Generally, the buffet format is less expensive compared to “Table Service” due to the reduced need for servers and associated costs.
Continental Breakfast: “Continental Breakfast” is relatively light fare that consists of a selection of fruits, pastries & breads, assorted juices, and hot & cold beverages. Meeting planners often select this fare because of the reasonable price and ease of service. Conversely, Breakfast Buffet menus may provide a more extensive food selection as well as offering hot entrees.
Du Jour: This is a French phrase for “Of the Day”; such as “soup du jour” or soup of the day.
Hors d’oeuvre: The French culinary term “Hors d’oeuvres” can be described as a light pre-meal snack used to stimulate the appetite of diners prior to the main meal. Hors d’oeuvres are normally provided at various types of receptions to achieve the above purpose as well as keep guests occupied as arrival times of all guests are varied. The duration of hors d’oeuvres service is often limited to an hour on most occasions to provide adequate time for all guests to arrive prior to the main meal.
Hosted Bar: As the term implies this type of bar is “hosted” by an individual and/or single entity e.g., an organization, club etc. Beverage consumption is free of charge to attendees as the designated “host” of the event is responsible for payment for all beverage sales, taxes and service charge at the conclusion of the banquet. A quote for this service by the hour is also quite common. A bar “set-up” fee and a guaranteed minimum number of attendees is required to initiate this process.
Non-Hosted Bar: This type of bar is in essence the opposite of a Hosted Bar venue. There is no designated “host” responsible for paying the bill at the conclusion of the banquet. Rather, individual guests pay for their drinks upon receipt from the bar staff personnel. As with Hosted Bars, a fee is assessed for the initial set-up of the bar along with a minimum number of attendees. In situations where the required minimum attendance is not met, our additional set up charge is applied to help offset our costs. Unlike Hosted Bars, gratuities are at the discretion of each patron utilizing bar service. Traditionally, a tip container (often a glass jar) is placed atop of the service bar for patrons to deposit their tips.
Inclusive Rate: Unless otherwise noted all prices contained herein are quoted on a plus, plus basis. However, on occasion, quotes are stated as Inclusive. This type of quote is common for snacks and specialty items. In the food and beverage industry the term “Inclusive” refers to the inclusion of gratuity or service charge as well as the applicable government taxes into the quoted rate. The amount of gratuity is based on a percentage of the value of the meal excluding taxes. Presently, the service charge is 18 percent. To illustrate, if the value of a snack is $10.00, the gratuity would be $1.80 and the applicable tax would be $1.10. Therefore, the “inclusive” rate would be $10.00 + 1.80 + 1.10 = $12.90 “Per Person.”
Per Person: Typically refers to a rate quote based upon a single unit or individual served, thus the term “per person.”
Plated Service: A dining format in which the service staff serves guests each course separately but in a special order to guests. To illustrate, the serving order for a relatively basic menu consisting of only three courses would be served as follows: First Course: Tossed Salad; Second Course: Main Entrée including Hot Vegetables; Third Course: Dessert. The number of courses required within any specific menu is entirely up to each client’s need and personal preferences.
Plus, Plus or ++: A term used to indicate the amount quoted will be subject to additional charges for tax and service charge. The term ++ and “exclusive of’’ also refers to this pricing structure. Here at the Windsong Resort, a plus, plus quote will be subject to an additional government tax (currently 11%) and an 18% service charge. All our quotes are plus, plus unless specifically stated otherwise.
Snacks: Snacks are relatively light offerings usually displayed on a refreshment table to be consumed during meeting breaks.
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